Stop living in spreadsheets. Close the books in days, not weeks.
Join 150+ mid-market finance teams using AlpacaRelay to automate data reconciliation with interactive emails. Reduce month-end close by 70%. Eliminate 95% of manual matching errors.
No credit card. No setup required. Start free today.
We know the month-end close grind
Finance teams spend 4-5 hours daily reconciling records across multiple systems using manual spreadsheets. Most companies take 5-7 days to close the books when they should be done in 2-3.
Slow close cycles drain your week
Manual reconciliation takes 4-5 hours daily. Month-end close stretches to 7 days. Strategic finance work never happens because you're stuck matching invoices in Excel.
Manual errors create audit risk
Spreadsheet formulas break. Copy-paste mistakes slip through. You discover reconciliation errors on day 6 of close when it's too late to investigate properly.
Status updates waste everyone's time
You email 'We have 5 variances.' Team asks for amounts, vendors, due dates. Three more emails later, still no clarity. No one knows what action is needed.
No real-time visibility into discrepancies
You discover problems at day 5 of close when it's too late. Leadership has no idea if books will close on time. Audit preparation becomes crisis mode.
Systems don't talk to each other
ERP says one thing. Bank portal says another. Vendor system shows third version. You manually match across all three—impossible to scale.
Audit prep is a scramble
Auditors arrive. You spend 2-3 days compiling reconciliation support. If you could export with one click, you'd save days of manual documentation work.
You're not lazy. Your process is broken. Manual reconciliation doesn't scale. It's error-prone. And it steals time from actual financial analysis work.
Close the books 70% faster with interactive reconciliation emails
Automated matching across ERP, banking, and vendor systems eliminates manual spreadsheet work. Most customers reduce 7-day close to 2-3 days.
✓ Financial services controller closed books in 2.5 days (vs. previous 7 days) using AlpacaRelay payment reconciliation; processed 50,000+ records with zero matching errors
AI-powered matching engine compares records automatically across systems. Interactive accordion organizes matched vs. unmatched results with variance highlighting. No formula errors. No copy-paste mistakes.
✓ Pilot testing showed 98.7% matching accuracy vs. 94.5% manual accuracy; error detection improved significantly; discovered 40 previous matching errors in test dataset
Stop spending 4-5 hours daily in Excel. Review exception-focused reconciliation summaries in inbox. Approve variances with one click. Focus your team on analysis instead of data entry.
✓ AP team of 3 people processing 10,000+ monthly invoices reduced matching time from 120 hours/month to 60 hours/month; eliminated need for 1 FTE; labor cost savings: $60,000+ annually
Interactive emails show matched count, exception summary, and variance detail in accordion format. Treasury can drill into payment status intraday. No more day-5 discoveries.
✓ Treasury manager received morning payment reconciliation emails showing real-time matched/unmatched status; identified $500K discrepancy by noon vs. previous 3-day lag; enabled same-day cash position adjustment
AlpacaRelay generates reconciliation reports with matched records, exceptions, GL impact, variance explanations, and approval signatures. Export to PDF. Auditors get complete documentation instantly.
✓ Healthcare organization reduced audit prep time from 2-3 days of manual compilation to 2 minutes of export; passed HIPAA compliance review with zero findings on reconciliation documentation
256-bit encryption of all data. PII tokenization (masked SSNs, account numbers). Role-based access control. Compliant with SOX, HIPAA, GDPR. More secure than spreadsheet attachments.
✓ Financial institution and healthcare organizations both running reconciliation via AlpacaRelay passed Big 4 security audits; verified encryption, tokenization, and access control compliance
Three steps to your first reconciliation email
Choose your reconciliation type
Pick from pre-built templates: payment matching, invoice reconciliation, 3-way PO-Receipt-Invoice match, order fulfillment, claims reconciliation, or inventory variance. Each includes best-practice accordion structure and matching rules.
Connect your data sources
Link your ERP (SAP, NetSuite, Oracle, Workday), bank portal, or vendor system. AlpacaRelay pulls reconciliation data automatically. No manual export-import required. CSV upload also supported for legacy systems.
Send your first interactive email
Review sample reconciliation email showing matched records in accordion, unmatched items highlighted, and action buttons for approval. Send to your team or schedule automated daily sends. Start getting results immediately.
From finance teams closing books faster
Hear how AlpacaRelay helps marketers, designers, and founders create better emails together.
“We went from 7-day month-end close to 2.5 days. The reconciliation email shows matched vs. unmatched at a glance. We approve exceptions in the inbox instead of emailing back-and-forth. Game changer for our close process and team morale.”
Sarah
Controller, $300M Financial Services Firm
“We process 10,000+ invoices monthly. Manual matching was impossible. AlpacaRelay's AI accordion shows matched (9,850), variances (120), needs investigation (30). We handle the exceptions; AI handles the volume. Eliminated need for hiring another FTE.”
Michael
Treasurer, Mid-Market Manufacturing Company
“Auditors loved the export. Complete reconciliation report with all matched records, exceptions, GL impact, and approval signatures in two minutes. What used to take two days of manual compilation is now one-click ready. Zero audit findings on reconciliation this year.”
Jennifer
AP Manager, Healthcare Organization
Real results, real impact
See how teams improve their workflow with AlpacaRelay.
98.7%
Matching accuracy
vs. 94.5% manual matching; verified in 50+ customer pilots
2.5 days
Average month-end close time
down from 5-7 days; 70% reduction in close cycle
15 hours
Weekly time recovery per person
Previously spent on manual reconciliation; labor savings average $40K-$80K annually
Yes. AlpacaRelay uses enterprise-grade 256-bit AES encryption for all data in transit and at rest. Sensitive identifiers (full SSNs, complete account numbers, invoice amounts) are tokenized and only shown to authorized users based on role. Recipients can view but not copy/download from email. This exceeds HIPAA, SOX, and GDPR requirements. Healthcare organizations and financial institutions use AlpacaRelay for compliance-critical reconciliation.
Absolutely. AlpacaRelay includes 20+ pre-built matching rules covering 95% of common scenarios: exact amount + date match, amount with GL code override, variance tolerance, cost center grouping, etc. For the remaining 5% unique logic, use the no-code rule builder to configure custom matching without developers. For truly unique requirements, our REST API integrates custom matching engines. Most customers configure 100% of their logic without IT help.
No. AlpacaRelay doesn't replace your ERP—it layers on top. Reconciliation still runs in your ERP as the system of record. AlpacaRelay has native connectors to 15+ major systems (SAP, NetSuite, Oracle, Workday, QuickBooks, etc.). Results flow automatically to AlpacaRelay emails. Think of it as 'ERP + interactive email interface' rather than 'ERP replacement.' You use your ERP the same way; your team just receives reconciliation results in inbox instead of logging in to export.
AlpacaRelay's matching engine processes 100K-1M+ transactions per reconciliation run without slowdown. Matching typically completes in 2-5 minutes depending on data complexity. Results are delivered as interactive email within seconds. Scheduled reconciliation can run nightly, delivering results each morning. Performance is optimized for high-volume financial services, manufacturing, and healthcare use cases.
Yes, auditors accept and prefer email-based reconciliation when proper controls are in place. AlpacaRelay generates audit-ready reconciliation reports showing: matched record counts, exception items with explanations, GL impact analysis, approver names and timestamps, data sources, and reconciliation logic used. Export to PDF. This exceeds Excel spreadsheet audit trail capability (no way to verify who changed what, when, why). Healthcare and financial organizations have received clean audits using AlpacaRelay reconciliation.
Most implementations take 1 week from signup to first automated reconciliation email. No IT required if using pre-built connector to your ERP (15+ available). If using CSV import, business users can complete setup independently. Implementation wizard walks through each step. Optional: 30-day onboarding support where our team configures templates based on your reconciliation workflows. IT involvement is optional, not required.
Ready to close faster?
Your first reconciliation email is ready in 2 minutes. Start free. No credit card. No setup required.
150+ finance teams trust AlpacaRelay for month-end close. Join them and see results in your first week.